Export emails from Outlook for Mac to PDF

Step by step: export an .olm from Outlook for Mac (Legacy Outlook), then convert it to one PDF per email in your browser. Includes the October 2026 Legacy Outlook deadline.

Open the converter Free for up to 25 emails per export · no sign-up

Outlook for Mac can print emails to PDF one at a time, but bulk export only exists as an .olm archive, and only in Legacy Outlook. The new Outlook for Mac cannot export or import .olm files. Microsoft is ending Legacy Outlook support for Exchange Online / Microsoft 365 mailboxes in October 2026, so if you rely on it, export soon.

How to do it

Open Outlook. If you see the new interface, click Help → Revert to Legacy Outlook (or turn off the New Outlook switch).
In Legacy Outlook, go to the Tools tab → Export (in older versions: File → Export).
In Export to Archive File (.olm), tick Mail (the other item types are skipped by the converter anyway), click Continue, and save the file.
Wait for the “export complete” notification and click Finish.
Open the converter in Chrome, Edge, Firefox or Safari. Nothing is installed and nothing is uploaded. Drop the .olm file.
Pick folders, search, filter by date, then export to PDF (and optionally .eml/.mbox for moving to another mail app).

Mail stored on a server?

For Microsoft 365, Exchange, Gmail or iCloud accounts, the .olm only contains the messages that Outlook has downloaded. Before exporting, check that the folders you need show all messages (in Legacy Outlook: Preferences → Accounts → Advanced → download complete items).

After converting

The ZIP mirrors your Outlook folder tree. If the archive holds several accounts, each gets its own top-level folder. index.csv lists date, sender, recipients, subject and file names, ready to open in Excel or Numbers.

What you get

One PDF per email with a header block (subject, from, to, cc, date, folder, attachment list) and the body, including embedded images. Searchable text, not screenshots.
Your folder structure mirrored in the ZIP, and file names that sort by date: Inbox/2024-03-05_0912 Jane Doe - Invoice March.pdf.
Attachments as original files under attachments/.
index.csv (date, from, to, cc, subject, folder, file names, attachment count, Message-ID, pages) and errors.csv for anything that couldn't be converted.
Optional: one merged PDF, .eml per email, .mbox per folder. Pro adds Bates numbering, page numbers, SHA-256 hashes and bookmarks.

Private by design

The conversion runs inside your browser tab with Web Workers. Your archive is never uploaded, and there is no server that could see it. You can even disconnect from the internet after the page loads. The only network call is the optional license-key check, which sends the key and a random device ID.

Questions

Is there a way without Legacy Outlook?

If your mailbox is on Microsoft 365 or Exchange, you (or your admin) can export a .pst from Outlook for Windows or via eDiscovery in Microsoft Purview, and convert that.

What does it cost?

Free for up to 25 emails per export. Standard ($29 one-time) removes the limit; Pro ($69 one-time) adds Bates numbering, page numbers, hashes and bookmarked merged PDFs. See pricing.

Related: MBOX to PDF · EML to PDF · OLM to PDF · OLM to MBOX · PST to PDF · PST to EML